Southern California Edison Executive Assistant 2 in Rosemead, California
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About Information Technology
The role of IT goes beyond the traditional Information Technology “service provider.” Many of the innovative ideas and projects that shape the company’s future and move SCE forward are dependent on technology. IT employees are at the heart of these projects, collaborating, designing and executing technology solutions that are transforming our industry.
The Executive Assistant will be responsible for providing day to day support to the Vice President of Information Technology who oversees IT Enterprise Services, from planning and architecting solutions to project deployments, maintenance, and support. The position is responsible for performing advanced administrative, secretarial, and clerical functions as well as special projects. In addition, this position will also support the day to day operational needs of the IT Enterprise Services group which includes but not limited to catering requests, conference registration, researching and preparing business unit operational summaries, and active participation with the business unit support and administrative groups. The Executive Assistant will also be responsible for maintaining confidentiality of the most sensitive and confidential corporate information.
Support department executive and management as assigned; maintain strict confidentiality of sensitive and private information in a responsible manner; work independently and in a team environment; display excellent interpersonal skills and convey a positive and professional image; exercise initiative, discretion, and use good judgment; maintain a high level of attention to detail and quality of work; work effectively and accurately on diverse and concurrent assignments in an environment with frequent interruptions, changing priorities, and tight operating deadlines to carry out administrative activities or processes from start to finish with all the necessary follow-through to ensure proper time management goals are met; maintain workflow when the Vice President is out of the office.
Oversee executive level calendars including coordinating, scheduling, planning meetings, appointments and conferences using Outlook; review and disposition email and printed mail; administer SharePoint libraries; compose correspondence and other materials as requested; answer telephones for the Vice President and supported managers and disposition calls appropriately; maintain files, expense reports, office invoices, and other forms; order office supplies; ensure office aesthetics.
Ensure the Vice President is prepared for meetings, especially for all executive level meetings; coordinate routine to large scale executive-level meetings and events, including department and division all hands meetings; tailboard sessions; recognition activities; complete travel arrangements; interface with all levels of personnel, including officers, executives, senior management, government agency representatives and external clients; receive visitors; respond to and/or route external vendor/media calls and inquiries accordingly.
Research, recommend, and implement appropriate courses of action/best practices on administrative matters; provide direction to assistants within the IT Enterprise Services group to ensure they are consistently informed with new processes and shared performance standards.
Collect data, analyze, draft, proofread, edit, and format documents, spreadsheets, and reports (including charts and tables), as well as coordinate and prepare presentation materials; provide support for special projects or assignments; prepare agendas, take and distribute minutes and action item lists as requested; monitor, track, and follow up on Vice President action items with department staff to ensure completion and commitment to deadlines.
Five years of experience performing advanced administrative, secretarial, and clerical functions in a corporate environment
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience maintaining highly confidential information that has department and/or Corporate impact
Experience using SAP and SharePoint Libraries
Seven years of experience working and communicating with executive level officers and external third parties
Seven years of experience managing executive-level calendars, including making travel arrangements and coordinating routine to executive-level meetings and events (e.g., setting-up conference calls, reserving conference rooms, and preparing presentations and materials)
Excellent interpersonal skills and ability to convey a positive and professional image
Collaborative teamwork and leadership abilities
Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.
Relocation does not apply to this position.
Applicants who are identified to continue in the selection process will be invited to test via-email and are encouraged to immediately begin preparing for any tests required in this job posting - Link to Study Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html
Please reference tests EEI BCAB (5206), Word Test (4117), and Excel Test (4118). Candidates who have previously passed these assessment(s) may not need to retest again for this position.
Candidates must be available to test during the following time frame: 06/01/18.
Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.
SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.